Prioritise your product backlog with the WSJF (Weighted Shorted Job First) calculator
1. Prioritise multiple items
1
Navigate to WSJF Calculator
Open an ART and Navigate to Program -> ART Backlog. Now open the WSJF Calculation in the top navigation. You’re now seeing a list of all Program Backlog Items.
2
Filter & sort items
In the header you have the option to filter items by
- Teams
- Value Streams
- PIs
and you you can sort the items by each column.
You have the opportunity to select multiple reference items and use the toggle switch to show your reference (“Favourites”) on top of the list.
3
Pick reference item
Before you start you should pick a reference item.
To pick a reference just click on the star icon next to your chosen item. This item will now move to the top of the list, so you can see the values at any time while you’re estimating all other items.
4
Define First values
Start with the Business Value. Decide: Is the items value higher or lower than the reference value? Define the Business value for each item in the list.
5
Define all other values
Now continue with the Time Criticality and then the Risk Reduction.
6
Calculated Cost of Delay
You should now see the calculated Cost of delay for each item. The higher the Index, the higher the cost of delay which means items with the highest index have the highest priority.
7
Define Job Size & calculate WSJF-Index
To see which items you should start with, you should now define the Job Sizes, too. This is to calculate the WSJF-Index, which tells you: When you start with the items with the highest WSJF-Index, you generate a high business value very fast!
8
Add dependencies
You can now also add the dependencies between items by selecting in the Dependencies column or do this later in the Gantt Chart.
2. Set the priority of each item in the Program Backlog List View or Details View
1
Navigate to details view & open WSJF
To calculate the WSJF-Index for each item open the Details View of any Program Backlog item and click on the WSJF-Index. You should now see the WSJF Popup.
2
Estimate values
On the left side you can select the Fibonacci numbers for each value. In the middle you can see the estimated values of the reference item.
3
Compare values with other epics
On the right side you’ll see all items, which have the same estimation for a selected value to compare them. E.g. If you’ve selected 8 for Business value, you’ll see all items which are also estimated with 8 for Business Value.
4
Select other values to compare
You can also see the other Values (Time Criticality, Risk Reduction, Job Size) by selecting them via the dropdown.
5
Calculate Cost of Delay & WSJF-Index
Once you’ve estimated all values, you’ll see the calculated Cost of Delay and WSJF-Index.
6
WSJF-Index, SPs or Job Size?
Switch to the list view in the Program Backlog – from the drop-down list you can choose what information you prefer to see – by WSJF, Story Points, or Job size.
